Become a Top Certified Electronic Health Record Specialist in Ohio: Your Guide to Success

Searching for the path to becoming a certified electronic health record specialist in Ohio? This concise guide offers essential information on educational programs, certification requirements, and the impactful role you’ll play in the healthcare industry. Discover practical insights into Ohio’s top training courses and the significance of earning your certification in this vital field.

Key Takeaways

  • Ohio offers various Certified Electronic Health Record Specialist (CEHRS) programs through institutions like Ohio University, University of Cincinnati, and Ohio Hi-Point Career Center, providing curriculum on topics such as charting, HIPAA compliance, and EHR management, and preparing students for the NHA certification exam.
  • CEHRS professionals are crucial in the healthcare industry for maintaining accurate patient records, ensuring compliance with HIPAA, enhancing patient safety, and managing insurance and billing workflows, with continuous training essential to keep up with evolving EHR technologies and regulations.
  • Financial assistance for Ohio CEHRS students is available through federal aid, scholarships, and Workforce Development Boards; ongoing professional development, and additional certifications further improve job readiness and career advancement in the health information field.
Search Programs

Get information on programs by entering your zip code and request enrollment information.

Sponsored Listings

Exploring Certified Electronic Health Record Specialist (CEHRS) Programs in Ohio

A group of students studying together with laptops

Several top-notch CEHRS programs are available in Ohio, all tailored to impart students with the essential skills required in the healthcare sector. For instance, Ohio University offers an online CEHRS course that prepares students for the National Healthcare Association (NHA) certification. The comprehensive curriculum covers:

  • Charting
  • HIPAA compliance
  • Electronic health record management
  • Insurance and billing procedures

Likewise, the University of Cincinnati offers a Micro-Credential for CEHRS, supplemented with complimentary tutoring and academic support services. These programs offer the flexibility of remote learning, making it possible for students across the state and beyond to gain crucial skills and join the growing field of health records specialists.

Ohio Hi-Point Career Center

The Ohio Hi-Point Career Center hosts a robust online CEHRS program, meticulously designed to groom students for the NHA certification exam. This program places a strong emphasis on practical skills such as:

  • managing patient visits
  • scheduling follow-up care
  • electronic prescribing
  • meticulous record-keeping

Such skills guarantee the precise recording of vital patient information, such as allergies and current medications, thereby promoting patient safety and treatment. Additionally, auditing patient records ensures accuracy and compliance with healthcare regulations.

Ohio State University-Oklahoma City Connection

Ohio residents can also seize the opportunity to register for the online CEHRS course offered by Oklahoma State University-Oklahoma City. This comprehensive training program imparts skills such as:

  • charting
  • HIPAA compliance
  • electronic health record management
  • insurance and billing

Preparing students for the rigorous NHA’s CEHRS certification exam.

Offering the flexibility of monthly payment options as low as $96 through Affirm, this program makes quality education accessible.

The Role of a Certified Electronic Health Records Specialist

A person organizing and auditing medical records

A CEHRS professional holds a significant position in the healthcare industry, responsible for:

  • Ensuring the precision and comprehensiveness of patient records through auditing and abstracting clinical data
  • Processing medical record requests
  • Being trained in compliance with privacy and security issues, underlining the importance of managing records in line with HIPAA requirements
  • Contributing to disaster recovery planning and upholding data integrity in emergencies
  • Enhancing patient safety, treatment, and satisfaction
  • Efficiently managing insurance claims

Their role is pivotal in the healthcare administration industry.

Additionally, electronic health records:

  • Streamline the vocabulary of patient visit management
  • Organize follow-up care
  • Ensure the precise recording of crucial patient information, like allergies and medications, which is essential for patient safety and treatment.

Medical Records Coordination

At the heart of a healthcare information management team, CEHRS professionals:

  • Coordinate medical records
  • Perform audits
  • Compile patient tracking reports
  • Meticulously maintain vital patient information, including documentation of allergies and medications
  • Ensure the accuracy and completeness of health records.

Additionally, these specialists are skilled in reading and interpreting health records effectively, a skill crucial to the reporting of public health information.

Insurance and Billing Workflow

CEHRS professionals play an integral role in streamlining insurance and billing workflows. They participate in the reimbursement claim submission process and enhance the efficiency of healthcare billing. By coordinating systems that support healthcare operations, EHR specialists facilitate direct communication with insurance professionals.

They extract essential data from medical records to accurately assign diagnosis and procedure codes, crucial for the billing and insurance process. Acting as liaisons, electronic health record specialists ensure that the communication between healthcare providers and billing offices or insurance companies results in the correct processing of charges and reimbursements.

Gearing Up for Certification: Exam Preparation and Requirements

A person preparing for a certification exam

EHR certification training is a key step in the pathway to becoming a Certified Electronic Health Records Specialist (CEHRS) via the National Healthcare Association (NHA). Most EHR training programs offer a comprehensive curriculum that includes:

  • Medical and Body Systems Terminology
  • Health Information Content and Structure
  • Health Information Management and Analysis
  • Legal Issues about electronic medical records

With durations as short as four months, these programs effectively prepare students to undertake industry-relevant certification exams. The training costs typically include the CEHRS Exam, comprehensive test prep resources, and the official certification upon passing the exam.

Study Resources and Practice Management Systems

EHR training provides a comprehensive overview of electronic health record systems, equipping students with knowledge about the CEHRS role in medical practices and improving healthcare documentation skills. The EHR online training curriculum is meticulously structured to simulate real-world scenarios that a CEHRS will encounter, focusing on effective health information management and the practical use of electronic health records.

HIPAA rules are an integral part of EHR training programs, instructing students on how to proficiently manage medical records, including personal health records, and comply with both HIPAA Privacy and Security regulations.

Eligibility Criteria

To qualify for the CEHRS exam, candidates need to meet a basic educational prerequisite: possession of a high school diploma or a General Educational Development (GED).

Career Pathways with CEHRS Certification

A healthcare professional interacting with a patient

Holding a CEHRS certification paves the way for a wide range of career opportunities in the healthcare sector, such as:

  • Health information clerk
  • Medical records coordinator
  • Electronic medical records technician
  • Specialist

With job opportunities projected to grow by 13.5% by the year 2026, there is a healthy demand for CEHRS professionals in the industry. Hands-on experience with professional EHR software like OneTouch EMR and PracticeSuite, as part of the training, provides crucial practical skills required in the field.

Furthermore, the possession of a CEHRS certification signals to employers that an individual has current knowledge and skills in EHR systems, a critical advantage due to the technical sophistication expected in healthcare organizations.

Healthcare Facilities Operating Needs

Being essential members of health information management teams, CEHRS professionals:

  • Audit records
  • Prepare patient tracking reports
  • Oversee healthcare systems operations
  • Manage patient visits
  • Coordinate follow-up care
  • Issue prescriptions

As communicators, they report public health information and interact with patients to ensure effective personal health record communication and information exchange.

Beyond the Medical Practice

CEHRS professionals can leverage their healthcare expertise to branch out into roles beyond medical practices. They can become customer service managers within the medical insurance sector, using their deep familiarity with medical billing and insurance to manage customer queries. Roles in workers’ compensation case management, where billing and auditing skills are crucial, also open up.

The precision and attention to detail required by CEHRS professionals make them well-suited for positions as medical transcriptionists, where accurate documentation is critical.

Financial Assistance and Scholarships for CEHRS Students in Ohio

A person filling out a financial aid application

Embarking on a CEHRS certification journey in Ohio brings with it numerous financial aid and scholarship opportunities. Students may qualify for:

  • Federal financial aid, including loans, Pell Grants, and work-study programs
  • To receive federal student loans or Pell Grants, students need to complete the Free Application for Federal Student Aid (FAFSA)
  • Eligibility for federal aid depends on financial need, determined by the student’s income and the cost of attendance for their CEHRS program.

Scholarships exclusive to CEHRS students, such as the ‘Future Healthcare Leaders of Ohio Scholarship’, can significantly reduce education costs. Organizations such as the Ohio Health Information Management Association also offer scholarships to students pursuing health information careers, including CEHRS certification.

Workforce Development Boards Support

Workforce Development Boards in Ohio offer support for CEHRS students, providing them with resources and guidance to succeed in their educational journey. These boards work in tandem with colleges and training providers to ensure that students receive the best possible education and career advice.

Navigating Federal Aid

Navigating federal aid options can be a daunting task for many students. However, the process becomes more manageable once students understand the requirements. To be eligible for federal aid, students must complete the Free Application for Federal Student Aid (FAFSA). This form collects information about the student’s financial situation and uses it to determine eligibility for various forms of aid, including loans and Pell Grants.

Leveraging Technology: EHR Systems and Software Training

In this digital era, expertise in EHR systems and software training is indispensable for CEHRS professionals. EHR systems are integral to healthcare operations, and a thorough understanding of these systems is essential for managing patient records, ensuring HIPAA compliance, and facilitating efficient insurance and billing processes.

EHR system training includes a comprehensive curriculum that integrates online lessons, textbook assignments, and hands-on experiences with professional EHR software applications to ensure job readiness.

Healthcare Documentation Software Proficiency

Proficiency in healthcare documentation software is vital for CEHRS professionals. It not only aids in resolving technical EHR system issues that can affect billing and insurance workflows but also enhances the understanding of HIPAA rules and healthcare documentation integrity, preparing students for the CEHR exam.

EHR training programs simulate real-world scenarios, focusing on:

  • Effective health information management
  • Practical use of electronic health records
  • Making students adept at handling medical records
  • Ensuring compliance with HIPAA Privacy and Security regulations.

Disaster Recovery and HIPAA Requirements

Dealing with disaster recovery scenarios is a critical aspect of a CEHRS professional’s training. Compliance with HIPAA rules is vital while managing digital patient records during such situations.

Training programs include crucial topics on managing digital patient records with a strong emphasis on compliance and privacy issues, ensuring that CEHRS professionals are well-equipped to uphold HIPAA standards in the event of a disaster. Additionally, care record ongoing training is essential for maintaining proficiency in this field.

Continuing Education and Ongoing Training for CEHRS Professionals

In a rapidly changing field such as healthcare, continuous education, and ongoing training are of utmost importance. As the healthcare sector and EHR technology continue to advance, CEHRS professionals must stay informed of the latest developments and best practices.

Moreover, the landscape of federal EHR initiatives is also evolving, necessitating continuous learning and adaptation.

Major Federal Initiatives and EHR Adoption

Keeping abreast of federal EHR initiatives is fundamental to a CEHRS professional’s role. The Medicare and Medicaid Promoting Interoperability Programs, formerly known as the EHR Incentive Programs, were established to encourage EHR adoption and meaningful use, directly affecting CEHRS professionals’ work. CEHRS professionals need to stay informed about these programs to ensure compliance with federal reporting requirements.

Advancing Skills through Additional Certifications

Pursuing additional certifications can dramatically boost career opportunities for CEHRS professionals. Organizations like the Academy of Professional Coders (AAPC) offer certifications that can improve career prospects, leading to enhanced job opportunities and potentially higher earnings in the field of electronic health record management. One such certification includes practice report coding, which is a valuable skill for professionals in this field.

Such certifications signal to employers that an individual has current knowledge and skills, providing a competitive edge in the job market.


To sum up, becoming a Certified Electronic Health Record Specialist (CEHRS) in Ohio is a rewarding journey that opens up diverse career opportunities in the healthcare sector. From exploring top-notch CEHRS programs and understanding the pivotal role of a CEHRS professional, to navigating financial aid and leveraging technology, this blog post provides a comprehensive guide for aspiring CEHRS professionals. Stay informed, stay updated, and remember your hard work and dedication can significantly impact the healthcare industry, enhancing patient safety and treatment.

Frequently Asked Questions

How much does the CEhrs exam cost?

The CEHRS exam costs about $117. You can find more information on the NHA website.

How do I become an EHR specialist?

To become an EHR specialist, you should apply for the Certified Electronic Health Records Specialist (CEHRS) exam through the NHA website, set a date, prepare thoroughly, take the exam, and receive your results. This certification can be obtained with a high school diploma or equivalent, and no prior experience is necessary.

How do I get EHR certified?

To get EHR certified, you can follow these 5 steps: apply for the exam, set a date for the exam, thoroughly prepare for the exam, take the exam, and then receive your results. This process will lead to becoming a Certified Electronic Health Records Specialist (CEHRS).

How much does an electronic health records specialist make in Ohio?

In Ohio, an electronic health records specialist can make between $34,200 (25th percentile) and $49,400 (75th percentile).

What are the roles of a Certified Electronic Health Record Specialist (CEHRS)?

The role of a Certified Electronic Health Record Specialist (CEHRS) includes ensuring the accuracy and completeness of patient records, managing patient visits, coordinating follow-up care, facilitating insurance and billing processes, auditing records, compiling patient tracking reports, and coordinating healthcare systems operations.