Become a Top Certified Electronic Health Record Specialist in Tennessee: Your Online Guide

Aspiring to be a certified electronic health record specialist in Tennessee? This article is your roadmap to achieving that goal—from selecting the right certification program to understanding job prospects post-certification. We’ll break down the certification process, highlight top programs, and peek into the career landscape that awaits you, giving you the insights you need to embark on this promising career path.

Key Takeaways

  • Tennessee offers a variety of CEHRS programs through respected institutions, providing both online and in-person options to accommodate different learning preferences and lifestyles, all geared toward preparing students for national certification exams.
  • CEHRS programs in Tennessee focus on imparting essential skills such as electronic health record management, medical terminology and coding, and HIPAA compliance, to ensure graduates are fully prepared for the complexity of today’s healthcare administration.
  • Career prospects for CEHRS graduates are strong in Tennessee with favorable job growth projections, diverse job opportunities across the healthcare sector, and continued demand due to the shift towards digital health solutions.
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Tennessee’s Certified Electronic Health Record Specialist (CEHRS) Programs

Students attending CEHRS programs in Tennessee

The healthcare landscape is changing, and with it, the a demand for health records specialist CEHRS who can navigate the complex digital terrain. Tennessee is responding to this need by offering a plethora of electronic health records specialist programs through renowned institutions, bridging the gap between traditional healthcare roles and the digital future. These programs ensure that graduates are not only proficient in the management of patient records but also well-versed in the subtleties of personal health record communication and the intricacies of healthcare administration.

Students in the Volunteer State have the luxury of choice when it comes to their education. From the convenience of online programs at institutions like TCAT Knoxville, which prepare students for national certification exams, to the hands-on experience provided by the Academy of Allied Health Careers, accredited by the Tennessee Higher Education Commission (THEC), there’s a path for every aspiring health information management team member.

Online Programs

The digital age has ushered in a new era of learning, and Tennessee is at the helm with its online CEHRS programs. These programs are ideal for students who need the flexibility to balance education with personal commitments, allowing them to complete courses at their own pace while still preparing for the same national certification exams as their on-campus counterparts. Tennessee State University and the University of Memphis, for example, offer programs that are designed to align with major federal initiatives, ensuring students receive education that is current and relevant.

Moreover, the University of Memphis takes financial stress out of the equation by partnering with Affirm, offering monthly payment plans as low as $96. This financial flexibility means that becoming a certified electronic health records specialist is more accessible than ever before. The commitment to encouraging the adoption of hrs through online education is clear, and the state’s institutions are leading the way in making this career path available to a wider audience.

In-Person Programs

Hands-on training in EHR management

While online programs offer flexibility, in-person programs in Tennessee provide the invaluable hands-on training that is critical for mastering EHR management. The Academy of Allied Health Careers, for instance, offers an immersive Electronic Health Record Specialist Program that spans 306 contact hours. Students can choose between day classes that run for 10 weeks or evening classes that extend over 20 weeks, catering to different lifestyles and learning preferences. This approach allows students to dive deep into the practical aspects of healthcare software and patient data management.

The University of Memphis further enhances career readiness by offering a dual-focused program that combines Certified Clinical Medical Assistant (CCMA) and CEHRS training. This comprehensive approach not only prepares students for national certification exams but also equips them with a versatile skill set that is highly valued in the healthcare industry. It’s a testament to the state’s commitment to workforce development boards and the cultivation of healthcare professionals who are ready to meet the challenges of today’s healthcare landscape.

Skills and Knowledge Gained

Embarking on a CEHRS program in Tennessee is not just about earning a certification; it’s about acquiring a robust set of skills that will serve as the foundation for a successful career in health information management. Students gain a comprehensive understanding of electronic health record management, mastering the art of personal health record communication and becoming an integral part of the medical records coordinator team. This skill set is vital in today’s healthcare administration, where electronic health records are the backbone of patient care.

In addition to managing health records, students in healthcare management programs learn:

  • Medical terminology and coding, becoming fluent in the language of healthcare. This knowledge is crucial for interpreting health records and ensuring that every patient’s care record is an accurate and complete reflection of their health journey.
  • HIPAA compliance and security, teaching students to uphold the integrity and privacy of patient records.
  • Skills in insurance and billing, enabling graduates to manage the financial aspects of healthcare with confidence.

Electronic Health Record Management

Efficient and accurate electronic health records management

At the heart of a CEHRS’s role is electronic health record management, a skill set that demands precision, analytical thinking, and a deep understanding of healthcare workflows. EHR managers are tasked with ensuring the seamless operation of healthcare documentation integrity through the efficient use of EHR systems. These systems must not only be user-friendly but also robust enough to manage patient visits, support research registries, and report public health information accurately.

The ability to navigate and customize EHR software is crucial, as it directly impacts the quality of patient care and the overall efficiency of the healthcare facility. With the HITECH Act’s push towards electronic medical records, the role of EHR specialists has become more complex and indispensable. Ensuring compliance with HIPAA and safeguarding against unauthorized disclosures is a responsibility that EHR specialists do not take lightly, as it forms the core of trust within the healthcare system.

Medical Terminology and Coding

Medical terminology and coding training

The ability to speak and understand the language of medicine is what sets apart a proficient EHR specialist. Medical terminology is the code that unlocks the nuances of patient records, allowing for the precise and efficient management of healthcare data. In Tennessee’s CEHRS programs, students are immersed in the world of clinical vocabularies and coding, ensuring that they can accurately capture the details of a patient’s healthcare journey—from allergies to medical history. With a strong foundation in the vocabulary of patient visit management, graduates are well-equipped to handle the complexities of modern healthcare.

This training is not just about memorizing terms; it’s about understanding their application within the billing workflow and the broader context of medical practice. EHR specialists with a solid grasp of medical terminology and coding are invaluable to their teams, contributing to:

  • accurate patient records
  • effective communication across the healthcare continuum
  • serving as the bridge between the clinical and administrative aspects of patient care
  • ensuring that every medical record is a true reflection of the patient’s health status.

HIPAA Compliance and Security

The confidentiality and security of personal health records are of paramount importance in the healthcare industry. CEHRS programs in Tennessee place a significant emphasis on HIPAA compliance and security, training students to implement and utilize electronic health records with the utmost respect for patient privacy. It’s about more than just following protocols; it’s about ensuring the healthcare documentation integrity that patients and professionals rely on.

EHR specialists become the guardians of health information, adept at auditing patient records and employing the latest healthcare software measures to prevent breaches. As technology evolves and the healthcare landscape shifts, the role of the EHR specialist in disaster recovery and HIPAA requirements becomes ever more critical. Insurance professionals, along with the ongoing training and vigilance in this area, not only protect patients but also preserve the integrity of the healthcare facilities operating within Tennessee and beyond.

Career Opportunities and Job Outlook

The journey to becoming a certified electronic health records specialist culminates in the potential for a rewarding and diverse career. In Tennessee, the healthcare industry is ripe with opportunities for those equipped with the right skills and credentials. EHR specialists are not confined to the walls of hospitals or physician offices; their expertise is sought after by insurance companies, government agencies, and non-profit organizations, all of which play a vital role in shaping the public health landscape.

With the Bureau of Labor Statistics projecting growth and the healthcare industry evolving, the job outlook for EHR specialists in Tennessee is promising. The constant advancement of EHR systems and the shift towards digital healthcare solutions mean that the demand for skilled professionals in this field is not only current but will continue to rise. This career path offers not just a job but a chance to be part of a movement that is reshaping healthcare delivery.

Job Titles and Responsibilities

Health information management responsibilities

The titles may vary—Health Information Clerk, Medical Records Coordinator, Electronic Medical Records Technician—but the essence of the role remains the same: ensuring the accuracy, security, and accessibility of health information. As a Health Information Technician, one might find themselves organizing vast amounts of data, while a Medical Records Analyst could be delving deep into patient records to ensure they meet the highest standards of accuracy.

Clinical Data Managers play a pivotal role in collecting and validating healthcare data, and Health Informatics Specialists focus on improving healthcare services through IT systems. Across these roles, one common thread binds all EHR specialists—their responsibilities always circle back to enhancing patient care and contributing to a more efficient healthcare system. Moreover, they often serve as a customer service coach, training staff to navigate the complexities of EHRs, ensuring a seamless integration of these systems into daily healthcare operations.

Salary Expectations and Growth

When it comes to compensation, Certified Electronic Health Records Specialists in Tennessee can expect:

  • An average salary of around $40,000 annually
  • Entry-level positions may start lower, but there’s ample room for growth
  • With experience, education, and a knack for specialized skills, EHR specialists can see their earnings rise, especially as they progress into supervisory or management roles.

The Bureau of Labor Statistics backs the positive career trajectory for EHR specialists, with the job market expected to expand by 16% through 2031. This growth is a reflection of the increasing reliance on digital health records and the specialists who manage them, signaling a bright future for those entering the field. The journey from certification to career advancement in Tennessee is one filled with opportunities for those ready to embrace the digital healthcare revolution.

Industry Demand and Trends

The industry’s need for certified electronic health record specialists is driven by more than just a shift towards digital solutions; it’s about a holistic approach to streamlining healthcare administration. The estimated market size for electronic health records, at USD 29.06 billion in 2023, is a testament to the sector’s robust growth and the central role EHR specialists play within it. The projected compound annual growth rate of 4.1% through 2030 further highlights the sustainability and long-term demand for these professionals.

The COVID-19 pandemic has brought an unprecedented focus on the importance of efficient patient information management. EHR specialists have been at the forefront, ensuring that healthcare facilities can respond swiftly and effectively to public health crises. The consistent need for professionals who can adeptly manage the latest technology underscores the enduring relevance of EHR specialists.

With a career as an EHR specialist in Tennessee, you’re not just joining the workforce; you’re stepping into a future where your skills are essential to the well-being of the community.

Certification Process and Requirements

To embark on the path of an electronic health records specialist, the first milestone is certification. In Tennessee, as with many states, the prerequisites for taking the CEHRS exam include a high school diploma or equivalent, such as a GED. This foundational education paves the way for intensive learning and hands-on experience, which are critical to succeeding in this field.

Alternatively, for those who have been in the trenches of electronic health record work, one year of supervised experience within the past three years can also qualify you for the certification exam. This route recognizes the value of practical, real-world experience in the rapidly evolving landscape of healthcare technology. Whether through formal education or on-the-job learning, the goal is to ensure that EHR specialists are well-equipped to manage the digital records that are so crucial to patient care.

Exam Preparation

Preparing for the CEHRS exam is a meticulous process that involves understanding the exam format, reviewing the content, and engaging with study materials and practice exams. A structured study plan is essential, and there are various resources available to assist candidates. From formal education programs to online courses and NHA’s online study materials, aspiring EHR specialists have a wealth of tools at their fingertips to ensure they are thoroughly prepared for the exam.

The CEHRS exam itself is a rigorous test of knowledge and skill, with the following details:

  • 150 questions and an additional 20 pretest questions
  • Candidates have one hour and 50 minutes to demonstrate their proficiency and earn their certification
  • Should a candidate need a second attempt, the exam can be retaken after a 30-day waiting period, up to three times within a year

This process underscores the importance of being well-prepared and the value placed on certified electronic health record specialists within the healthcare industry.

Continuing Education and Recertification

The journey of a certified electronic health record specialist does not end with passing the CEHRS exam. To stay at the forefront of the field, specialists must engage in ongoing training. Every two years, a total of 10 Continuing Education credits must be completed to renew the certification. This commitment to care record ongoing training ensures that EHR specialists remain knowledgeable about the latest advancements and best practices in the industry.

The recertification process is more than a formality—it’s an opportunity for EHR specialists to deepen their expertise and stay aligned with the evolving healthcare landscape. By logging into their NHA account and completing the necessary steps, including paying a renewal fee, specialists reaffirm their dedication to their profession and their role in providing top-notch patient care.

Financial Assistance and Payment Options

Investing in one’s education as an EHR specialist in Tennessee can be made easier with the help of financial assistance and payment options. Understanding the burden of educational expenses, Tennessee institutions, such as Tennessee State University, offer payment plans that break down the cost into manageable monthly installments. Through partnerships with financial services like Affirm, these options make the journey to becoming a certified electronic health records specialist more accessible to a broader range of students.

Some programs even go a step further by offering course bundles that include exam vouchers, covering the fees for both the CEHRS and CCMA national certification exams. This approach not only alleviates financial strain but also streamlines the certification process for students, allowing them to focus on what truly matters—gaining the knowledge and skills to excel in the healthcare industry.


To sum up, becoming a Certified Electronic Health Record Specialist in Tennessee is a journey filled with opportunities for personal and professional growth. The state offers a variety of educational paths, from flexible online courses to in-depth in-person programs that equip students with the skills needed for a successful healthcare career. With the healthcare industry’s rapid digitalization, the demand for EHR specialists is on the rise, promising a future of robust job prospects and a competitive salary. Certification, coupled with ongoing education and recertification, ensures that EHR specialists maintain their leading edge in this vital field.

Frequently Asked Questions

Who is responsible for EHR certification?

The federal government, specifically the U.S. Department of Health and Human Services (HHS) and the Office of the National Coordinator for Health Information Technology (ONC), are responsible for EHR certification.

How much does the CEhrs exam cost?

The cost of the CEHRS exam is approximately $117. For more details, you can visit the NHA website.

How do I become an EHR specialist?

To become an EHR specialist, you can start by applying for the Certified Electronic Health Records Specialist (CEHRS) exam, preparing for it, and taking the exam to obtain your certification. Another option is to earn a certification through an accredited university, which usually does not require prior experience and can be completed in six months to two years.

What qualifications do I need to enroll in a CEHRS program in Tennessee?

To enroll in a CEHRS program in Tennessee, you need to have a high school diploma or GED, or one year of supervised work experience in the electronic health record field within the last three years. Good luck with your enrollment!

Can I prepare for the CEHRS exam online?

Yes, there are online CEHRS programs and resources available that can help you prepare for the CEHRS certification exam. Good luck with your preparation!