Become a Top Certified Electronic Health Record Specialist in New York: Your Pathway to Success in Healthcare IT

Interested in a role as a certified electronic health record specialist in New York? Look no further. In a city where healthcare evolves rapidly, we’ll guide you through the certifications, skills, and insider knowledge needed to excel. This article demystifies the process, outlines your educational pathways, and highlights the training programs that can escalate your career. Understand what it takes to be an EHR specialist in the nation’s busiest healthcare system.

Key Takeaways

  • Electronic health record (EHR) specialists are central to healthcare operations in New York, tasked with managing patient data and supporting continuity of care through collaboration with various healthcare providers.
  • A Certified Electronic Health Records Specialist (CEHRS) requires educational qualifications, mastery of medical terminology, proficiency with EHR systems, and often benefits from prior healthcare experience.
  • Prospective EHR specialists can undergo varied training programs, must pass national certification exams, and engage in continuing education to keep abreast of technological advancements for career growth.
Search Programs

Get information on programs by entering your zip code and request enrollment information.

Sponsored Listings

The Role of a Certified Electronic Health Record Specialist in New York

Certified Electronic Health Record Specialist in New York

Imagine the pace of a dynamic healthcare environment in New York. As a certified electronic health record specialist, you are at the heart of it, managing crucial patient data such as:

  • demographics
  • allergies
  • medications
  • insurance information, including dental insurance

The accuracy and completion of patient records, adherence to compliance, and abstracting clinical information for reports are among your key responsibilities as a medical transcriptionist, all of which can be significantly impacted by healthcare documentation integrity, auditing patient records, and taking just a few seconds to double-check your work.

Yet, your duties aren’t limited to managing electronic health records. You are a key player in the healthcare ecosystem, fostering continuity of care by collaborating with various healthcare providers. Besides, your contribution directly impacts the strength of the care team network and the comprehensive health and wellness outcomes for patients.

Required Education and Skills

Required Education and Skills for EHR Specialist

A combination of education and skills is needed to become an electronic health record specialist. A high school diploma or GED is the stepping stone. However, to thrive in this role, you need a unique set of skills, including:

  • Attention to detail
  • Analytical thinking
  • A good understanding of healthcare procedures
  • Clinical workflow
  • The legal aspects of health information

Medical Terminology

Medical terminology serves as the universal language in healthcare. It is the key to effective and accurate communication among electronic health records specialists and other healthcare professionals. A clear understanding of medical terminology is vital for:

  • ensuring accuracy in patient care
  • medical record maintenance
  • medication prescription
  • medical billing processes
  • consultations
  • interpretation of medical imaging.

What is the connection between this and EHR systems? EHR specialists must be proficient in medical terminology to effectively utilize EHR and healthcare IT systems for accurate data input, retrieval, and secure information exchange between providers and facilities. Moreover, EHR systems depend on standardized medical terminology to ensure consistency and accuracy in patient records, a critical factor for seamless healthcare delivery across various healthcare settings.

EHR Systems

An Electronic Health Record (EHR) system is a digital version of a patient’s paper chart. These systems are designed to integrate data from multiple sources, allowing for comprehensive patient information management and personal health record communication. They enable the retrieval and analysis of personal health records, aiding in clinical decision-making. Among the key functionalities, EHR systems include ordering prescriptions, conducting telehealth visits, and automating the billing process.

EHR systems offer numerous benefits, including improved patient care, increased efficiency, and better coordination among healthcare providers. However, the challenges faced by healthcare organizations include ensuring the privacy and security of patient information within EHR systems and the costs and significant training required for adopting EHR systems.

Healthcare Industry Experience

Besides formal education and skills, experience in healthcare settings can enhance your understanding of medical terminology. It enables you to apply it effectively in clinical scenarios and foster stronger communication with healthcare professionals. Such experience is crucial as medical terminology knowledge is a fundamental component of healthcare education and essential for roles that involve detailed medical documentation and communication.

Certification Process for Electronic Health Records Specialists

Certification Process for EHR Specialists

Having explored the role, education, and skills required, we’ll now examine the certification process. Obtaining a Certified Electronic Health Records Specialist (CEHRS) certification can provide significant advantages in job prospects and career progression for specialists in the healthcare IT field.

Training Programs

Training programs for EHR specialists cover a range of topics, including:

  • EHR architecture and software
  • Network interfaces
  • Patient portal support
  • Data analysis
  • Machine learning

These programs often provide hands-on experience with actual EHR systems. Specialized programs, such as the Clinical Informatics Fellowship at NYU Langone, also offer Epic certification and informatics rotations at healthcare IT facilities.

To make training accessible, provisions such as a 43% tuition discount for RIT’s online Health Informatics MS program and potential bridge courses are available for individuals with varied healthcare or IT backgrounds. Moreover, training programs emphasize EHR security, requiring alignment on data backup and encryption, and training for medical billing and coding technicians on HIPAA regulations.

National Certification Exams

Certification is a recognized credential essential for demonstrating proficiency in EHR systems and is often required by employers. Passing national certification exams such as the Certified Electronic Health Records Specialist (CEHRS) signifies a specialist’s comprehensive knowledge and skills in electronic health records.

One popular choice among EHR specialists is the National Healthcare Association’s Certified Electronic Health Records Specialist (CEHRS) exam. This exam includes 150 questions covering five domains:

  1. Non-Clinical Operations
  2. Clinical Operations
  3. Revenue Cycle/Finance
  4. Regulatory Compliance
  5. Reporting

Each domain encompasses knowledge statements, detailing information concepts, and task statements, describing physical duties related to EHR.

Continuing Education Opportunities

The healthcare landscape is constantly evolving. Hence, continuing education is a critical aspect of being an effective EHR specialist. Certified Electronic Health Records Specialists are required to regularly complete continuing education units (CEUs) to maintain their professional certification status.

EHR specialists can continue their education flexibly with online programs, even while juggling work and family commitments, to stay abreast of field advancements. Digital curricula like HealthCenter21 supplement traditional learning by providing instructional resources, assessment tools, and tracking features designed to aid the continuing education of EHR specialists.

Joining professional organizations allows EHR specialists to engage in networking and remain informed on the newest practices, regulations, and technological advancements within the healthcare industry. Continuing education courses often encompass the latest updates on EHR software, advanced data management techniques, and healthcare compliance regulations.

Job Outlook and Salary Expectations

As technology becomes increasingly integral to healthcare, the demand for skilled EHR specialists escalates. The employment of medical records specialists is projected to grow 8 percent from 2022 to 2032, a rate faster than the average for all occupations. Approximately 14,900 job openings for EHR specialists are projected per year until 2031, driven by factors like the aging population and expanded healthcare services.

Many of the projected job openings are due to workers transitioning to other occupations or leaving the labor force. As of May 2022, the median annual wage for medical records specialists was $47,180. However, these figures can vary across regions, so it’s worthwhile for medical records specialists to refer to resources for employment and wages by state and area for detailed information.

Top EHR Training Programs in New York

Top EHR Training Programs in New York

New York presents a variety of reputable EHR training programs for those looking to bolster their skills for employment in healthcare settings. Let’s explore three top training programs that provide comprehensive education and hands-on experience for aspiring specialists.

Program A

Program A is designed to provide comprehensive training in electronic health records, emphasizing practical skills and industry knowledge. This program is recognized by top healthcare institutions in New York, leading to ample employment opportunities upon completion.

The training includes:

  • Hands-on experience with leading healthcare software platforms, including practice management systems, making graduates adept at using multiple systems
  • In-depth study of medical billing, coding practices, and maintaining patient records
  • Acquiring critical skills in data management and analysis

Candidates for Program A must have a high school diploma or equivalent; prior experience in healthcare is beneficial but not a requirement.

Program B

Program B incorporates a holistic approach that covers both administrative and technical aspects of EHR management, setting it apart from programs with a singular focus on healthcare administration. The program encompasses a variety of modules such as privacy and security, healthcare documentation, and EHR data management.

Students engage in hands-on training with EHR software platforms and deep data analysis in healthcare settings. With a duration of six months, Program B offers evening and weekend classes to cater to working professionals who wish to pursue the course without interrupting their current jobs. Graduates from Program B are fully equipped with the knowledge required for the Certified Electronic Health Record Specialist (CEHRS) examination.

Program C

Program C is acclaimed for its:

  • In-depth training
  • Specialized focus on pediatric electronic health record systems
  • Curriculum that includes theoretical learning components, practical hands-on sessions, and real-world case studies.

Graduates of Program C will be proficient in key areas such as patient data management, security and privacy protocols, and the latest EHR software. Following program completion, support is provided for graduates to prepare for and attain EHR specialist certification.

Program C offers post-completion career services, including job placement assistance and workforce re-entry support. It boasts strong ties to New York’s healthcare industry with a high employment rate for its graduates.

Building a Successful Career as an Electronic Health Records Specialist

Building a Successful Career as an Electronic Health Records Specialist

What comes next for an EHR specialist once they’ve obtained the right education, training, and certification? Building a successful career involves more than just technical knowledge and skills, it also includes networking, staying updated on industry trends, and seeking mentorship.


Networking is pivotal to career advancement. Cross-training in various healthcare positions helps expand a specialist’s network by exposing them to different tasks and colleagues across the field. Genuine interactions and expressing a true interest in others are crucial for building strong and authentic connections within the professional network.

Staying Updated on Industry Trends

In a rapidly changing field like healthcare IT, it’s essential to stay updated. EHR specialists must stay current with the latest advancements in EHR technology and healthcare IT through continuous learning and professional development. These professionals play a key role in ensuring continuity of care between different healthcare providers and contribute to the ongoing training and technical support of EHR software.

Seeking Mentorship

Guidance from seasoned professionals via mentorship aids in strategic planning, problem-solving, and motivation. A successful mentor-mentee relationship in healthcare IT is built on mutual trust and requires responsive effort, with mentees needing to be open to learning and implementing advice.

Maintaining a supportive mentorship network necessitates regular communication and meetings, ensuring a sustainable web of professional relationships. To gain a comprehensive perspective on healthcare IT, it is advantageous to seek mentors with varying expertise, ensuring insights into different aspects of the field.

Real-life Examples of Electronic Health Records Specialists in New York

Let’s examine some real-life examples from New York to provide a glimpse into the role of an EHR specialist. One specialist assisted with the implementation of an effective EMR system, improving efficiency and reducing costs. This specialist also led the design and implementation of training programs and initiatives contributing to the successful completion of CMS Meaningful Use Stage 1 objectives.

Another EHR specialist in New York played a key role in transitioning a large healthcare facility to a paperless system, significantly improving patient record accessibility and security. A team of EHR specialists at a New York City hospital received accolades for their role in integrating the EHR system with state immunization databases, enhancing the tracking and reporting of vaccination rates.


To conclude, becoming a Certified Electronic Health Records Specialist in New York is a rewarding career path that offers numerous growth opportunities. With a deep understanding of medical terminology, EHR systems, and healthcare industry experience, these specialists play a crucial role in healthcare IT. Through comprehensive training programs, national certification exams, and continuous learning, they equip themselves with the expertise required to excel in this field. By networking, staying updated on industry trends, and seeking mentorship, they continue to grow professionally. Their contributions, as seen in real-life examples, significantly impact the healthcare industry.

Frequently Asked Questions

How long does it take to become an EHR?

You can earn your EHR Specialist Certification through the NHA in as little as four months, making you an administrative asset in healthcare. With a high school diploma or equivalent, you can complete a certificate program in six months to two years to prepare for an EHR specialist position.

How much does the CEhrs exam cost?

The cost to take the CEHRS exam is about $117, as per the NHA website.

How do I become an EHR specialist?

To become an EHR specialist, you can follow these steps: apply for the Certified Electronic Health Records Specialist (CEHRS) exam, set a date, prepare for the exam, take the exam, and await your results. This certification can be earned with a high school diploma or equivalent, and prior experience isn’t necessary.

How do I get EHR certified?

To get EHR certified, you need to apply for the exam, set a date, prepare for the exam, take the exam, and then get your results. This process involves creating a free NHA account online submitting your CEHRS exam application through your account portal, and then taking the exam.

What are the key roles of a Certified Electronic Health Records Specialist?

The key roles of a Certified Electronic Health Records Specialist include managing patient data, ensuring healthcare documentation integrity, and fostering continuity of care through collaboration with healthcare providers.